Best software for a 5-person HVAC crew, by year-one cost
Ranked by what 5 users actually cost in the first year on each tool's published plans, using the same rules as our crew-size calculator. No reviews or feature scores: just price, the plan a crew of 5 lands on, and the facts that change the number.
Part of the HVAC hub: every HVAC tool, crew costs from 1 to 10 users, and all HVAC guides.
For 5 users, Kickserv is the cheapest HVAC app we track at $576 in year one, then ServiceM8 at $948; the 8 published options run up to $3,900 (Zuper). A general field-service app, Joist, costs less: $170 on its Pro annual plan.
Ranked by year-one cost for 5 users
| Tool | Rank | Year one, 5 users | Per month | Year one, 7 users | Plan for 5 users | Checked |
|---|---|---|---|---|---|---|
| Kickserv | 1 | $576 | $48 | $1,142 | Start (5 users), annual -20%. Includes 5 users. | 2026-10-15 |
| ServiceM8 | 2 | $948 | $79 | $948 | Growing (~100 jobs/mo estimate). No per-user fees on paid plans; Free plan = 1 user. Capped at 150 jobs a month. | 2026-10-15 |
| Housecall Pro | 3 (tie) | $1,788 | $149 | $3,588 | Essentials annual. Includes 5 users. | 2026-10-15 |
| Jobber | 3 (tie) | $1,788 | $149 | $2,748 | Connect (5 user band), annual. Includes 5 users. | 2026-10-15 |
| Synchroteam | 5 | $2,340 | $195 | $3,276 | Annual per-user × 5. One free administrator; paid per user login. | 2026-10-15 |
| Service Fusion | 6 | $2,496 | $208 | $2,496 | Starter annual (unlimited users). Unlimited users all plans. | 2026-10-15 |
| Tradify | 7 | $3,060 | $255 | $4,284 | Pro × 5 users. Per user/month. | 2026-10-15 |
| Zuper | 8 | $3,900 | $325 | $5,460 | From $65/user × 5. Plans start at $65 per user/month. | 2026-10-15 |
Year one = 12 months on the plan the calculator picks for 5 users (HVAC). The 7-user column shows what happens when you hire. Check another crew size.
Listed but not ranked
Joblogic: £2,940 in year one for 5 users. Priced in GBP, so it isn't ranked against US-dollar prices.
Quote-only
ServiceTitan, Workiz, mHelpDesk, FieldPulse, Simpro, BuildOps, FieldEdge publish no prices, so we can't rank them. Ask for a written quote for 5 users.
General apps the calculator also shows
Our calculator also lists general field-service apps when you pick HVAC. These cost less than the middle of the ranking above for 5 users, but they don't market themselves to HVAC businesses, so check they handle recurring visits and routes before you switch:
- Joist: $170 (Pro annual (per account))
- QuoteIQ: $1,500 (Essentials annual + 4 extra user(s) @ $25/mo)
How to choose for a crew of 5
- Some prices climb fast when you hire. Kickserv goes from $576 to $1,142 at 7 users; Housecall Pro goes from $1,788 to $3,588 at 7 users; Jobber goes from $1,788 to $2,748 at 7 users; Synchroteam goes from $2,340 to $3,276 at 7 users; Tradify goes from $3,060 to $4,284 at 7 users; Zuper goes from $3,900 to $5,460 at 7 users.
- Others don't move. ServiceM8 costs the same at 7 users; Service Fusion costs the same at 7 users.
- Confirm the user count. Check that 5 logins are included before you buy; published plans count users differently (see the Plan column).
More for an HVAC company: the HVAC hub has every tool, crew costs from 1 to 10 users, and every HVAC guide and comparison.
Compare: Housecall Pro vs Service Fusion · Jobber vs Housecall Pro · Jobber vs Kickserv · Jobber vs ServiceM8 · Kickserv vs Service Fusion · ServiceM8 vs Housecall Pro · ServiceM8 vs Tradify · Tradify vs Jobber